EU MDR EUDAMED and UDI

EUDAMED is the MDR database architecture for actor registration, UDI and device registration, notified bodies and certificates, clinical investigations, vigilance and post-market surveillance, and market surveillance. This guide focuses on the actor and UDI/device-registration data that identifies a device, the responsible economic operators, and the records that later connect to certificates, vigilance, PMS, and public transparency.

The Commission UDI/device-registration page states that the MDR introduced a UDI-based identification system for traceability and that manufacturers must submit UDI/device information in EUDAMED for devices they place on the EU market. The UDI/Devices module has been mandatory since 28 May 2026, following Commission Decision (EU) 2025/2371 and the six-month transition triggered under Regulation (EU) 2024/1860.

Do not read that date as meaning every EUDAMED workflow is live. Actor registration, UDI/Device registration, and Notified Bodies and Certificates became mandatory on 28 May 2026, as did Market Surveillance for competent authorities and the Commission. The Commission still lists the Vigilance and Post-Market Surveillance module as in development and the Clinical Investigations and Performance Studies module as under analysis.

Separate the identifiers before assigning owners. The Basic UDI-DI groups devices with the same intended purpose, risk class, and essential design and manufacturing characteristics, and it appears in MDR evidence such as the declaration of conformity, technical documentation, certificates, SSCP and PSUR where applicable. The UDI-DI identifies the specific device model or package configuration for EUDAMED registration and traceability.

A new UDI-DI is needed when a change could cause device misidentification or ambiguity in traceability. MDCG 2022-7 lists examples including changes to name or trade name, device version or model, single-use labelling, sterile packaging, need for sterilisation before use, and package quantity. That makes UDI change control a release-gate question, not a post-launch database cleanup.

The manufacturer owns the MDR UDI and registration baseline: Article 10 requires manufacturers to comply with UDI obligations and device-registration obligations, and the QMS must verify UDI assignments and keep information submitted for device registration consistent and valid. For non-EU manufacturers, the authorised representative and competent-authority validation path affect actor registration; for importers, the MDR requires checks that the manufacturer has assigned a UDI where applicable and that the device is registered in the electronic system.

Actor data must match the legal and device records. The actor module Q&A states that manufacturer names used in actor registration must match the name on the device label and official documents such as certificates and technical documentation. It also explains that an economic operator with multiple roles needs separate registration requests and receives a specific SRN for each actor role.

A distributor may carry out practical UDI work for a manufacturer under an agreement, but MDCG 2026-5 says the manufacturer remains the only entity that assigns the UDI and retains legal responsibility. If the same device is marketed under two trade names while the same manufacturer remains on the label, the manufacturer assigns both UDI-DIs and both remain linked to that manufacturer in EUDAMED and issuing-entity records.

UDI governance should be embedded in design control, label approval, packaging control, declaration and certificate preparation, technical documentation maintenance, and post-market workflows. MDCG 2021-19 links UDI integration to the QMS and states that the UDI and Basic UDI-DI should be referenced across the technical file, declaration, reports, certificates, SSCP and PSUR where applicable.

Use a controlled cross-reference table for each device and packaging level. Record the Basic UDI-DI, UDI-DI, UDI-PI logic, issuing entity, EMDN code, risk class, intended purpose, label artwork reference, IFU reference, technical-file section, EUDAMED record state, release owner, and change trigger. Reconcile it before label release, certificate updates, importer onboarding, vigilance submissions, and market withdrawals or recalls.

This checklist is relevant when a device is first registered, when an existing UDI record is changed, when an importer joins the supply chain, or when a label, certificate, technical file, market, or EUDAMED module status changes. The output should be a reconciled device-data pack that quality, regulatory, labelling, supply-chain, and vigilance teams can use without reinterpreting the MDR record.