EU Deforestation Regulation Due Diligence Statement Template

Start with the operator responsible for the statement and the products it covers. Annex II requires the operator's name and address and, when relevant products enter or leave the market, its EORI number. Internal owners, purchase orders, and approval status help control the work but are not listed Annex II statement fields.

If an authorised representative submits the statement, keep the mandate link in the record because the operator remains responsible for Article 3 compliance.

Keep one preparation row per relevant product line so it can be reconciled to Annex II. The submission needs the HS code, a free-text description including trade name and, where applicable, full scientific name, and quantity in the legally specified unit. Use the current Annex I text for the scope decision; a commercial SKU or broad commodity label cannot replace the HS mapping.

The covered commodity families are cattle, cocoa, coffee, oil palm, rubber, soya, and wood, plus the derived products listed in Annex I.

Annex II requires the country of production and geolocation of all plots where the relevant commodities were produced, or all establishments where cattle were kept. Article 9 also requires the production date or time range and adequately conclusive and verifiable information supporting deforestation-free and lawful production, although the supporting documents are retained behind the statement rather than copied wholesale into it.

A qualifying micro or small primary operator may replace Article 9 geolocation with the postal address of the plots or establishment when the address clearly corresponds to the geographic location. Label that exception so it is not reused for another supplier or filing route.

Downstream operators and traders need supply-chain information before they place, make available, or export relevant products. The template should therefore link the submitted statement to supplier records and to the parties that receive the product further down the chain.

Keep a separate line for each prior due diligence statement reference number or declaration identifier you rely on. That makes it easier to show which supplier file supports which product row.

Prepare the statement only after the operator has collected the required information and, unless Article 13 simplified due diligence applies, assessed risk and mitigated any risk that is not negligible.

Use the attachment log to show why the final conclusion is no or only a negligible risk for the product rows covered by the statement. For low-risk production, keep documentation showing how supply-chain complexity and circumvention or mixing risk were assessed.

For the submission itself, use the declaration text prescribed in Annex II, point 5, confirming that due diligence was carried out and found no or only negligible risk of non-compliance with the deforestation-free and legal-production conditions. Prepare the point 6 signature details: the person or entity on whose behalf the statement is signed, date, signatory name, function, and signature. The internal risk summary below supports that declaration; it does not replace it.