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EU Deforestation Regulation Due Diligence Statement Template

Use this preparation template before an operator or its authorised representative submits an EUDR due diligence statement through the Article 33 Information System.

It separates the mandatory Annex II submission fields from internal evidence, approval, supplier, and retention records. It is not an official form or prescribed wording.

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Author
Sorena AI
Published
May 9, 2026
Updated
Jul 26, 2026
Sections
5

Structured answer sets in this page tree.

Primary sources
4

Cited legal and guidance references.

Publication metadata
Sorena AI
Published May 9, 2026
Updated Jul 26, 2026
Overview

Under Regulation (EU) 2023/1115, the EU Deforestation Regulation (EUDR), an operator uses the due diligence statement before placing an in-scope product on the EU market or exporting it, after due diligence finds no or negligible risk. Downstream operators and traders do not submit another DDS for an upstream-covered product; they keep the Article 5 information. A qualifying micro or small primary operator uses the separate Annex III simplified declaration. Prepare for covered movements from 30 December 2026. The 30 June 2027 date applies only to operators that were established as natural persons or micro or small undertakings by 31 December 2024, and it does not apply to products covered by the EU Timber Regulation annex. This Sorena preparation record is not the official Information System form and does not replace the submission.

Section 1

Statement header and responsible party fields

Start with the operator responsible for the statement and the products it covers. requires the operator's name and address and, when relevant products enter or leave the market, its . Internal owners, purchase orders, and approval status help control the work but are not listed Annex II statement fields.

If an authorised representative submits the statement, keep the mandate link in the record because the operator remains responsible for Article 3 compliance.

  • Internal statement status: draft, ready for submission, submitted, or superseded by a later evidence record.
  • Responsible party: operator or authorised representative acting for an operator.
  • Mandatory operator identity: legal name, address, and when the relevant products enter or leave the market.
  • Internal control fields: compliance owner, evidence owner, submission owner, approver, purchase order, lot, contract, and product-batch identifiers.
  • Information System record: Article 33 submission date, DDS reference number, controlled verification number, filing status, and any upstream declaration identifier.
Sources for this answer
Consolidated Regulation (EU) 2023/1115
Article 4, Article 6, and Annex II support operator responsibility, authorised-representative submission, and the mandatory identity fields.
Commission Implementing Regulation (EU) 2026/1565
Current amendment to the Information System rules used for DDS and simplified-declaration administration.
Section 2

Product, commodity, and Annex I scope fields

Keep one preparation row per relevant product line so it can be reconciled to . The submission needs the , a free-text description including trade name and, where applicable, full scientific name, and quantity in the legally specified unit. Use the current Annex I text for the scope decision; a commercial SKU or broad commodity label cannot replace the HS mapping.

The covered commodity families in the cited source material are cattle, cocoa, coffee, oil palm, rubber, soya, and wood, plus the derived products listed in Annex I.

  • Commodity family: cattle, cocoa, coffee, oil palm, rubber, soya, wood, or a derived product listed in Annex I.
  • Mandatory product identity: and free-text description, including the trade name and full scientific name where applicable.
  • Mandatory quantity: kilograms of net mass and any applicable supplementary unit for products entering or leaving the market; otherwise net mass with a percentage estimate or deviation, or volume or number of items where applicable.
  • Internal scope support: Annex I line, customs classification evidence, SKU, material description, batch, lot, and reviewer.
  • Market action: placement on the EU market or export by the operator.
Sources for this answer
Consolidated Regulation (EU) 2023/1115
Annex I controls product scope; Annex II specifies the HS code, product description, scientific-name, and quantity fields.
European Commission - July 2026 EUDR product-scope update
Commission implementation update notes that the adopted July 2026 delegated act amending Annex I remains subject to Parliament and Council scrutiny before entry into force.
Section 3

Origin, geolocation, and production-law evidence fields

requires the country of production and geolocation of all plots where the relevant commodities were produced, or all establishments where cattle were kept. Article 9 also requires the production date or time range and adequately conclusive and verifiable information supporting deforestation-free and lawful production, although the supporting documents are retained behind the statement rather than copied wholesale into it.

A qualifying micro or small primary operator may replace Article 9 geolocation with the postal address of the plots or establishment when the address clearly corresponds to the geographic location. Label that exception so it is not reused for another supplier or filing route.

  • Mandatory origin: country of production for each product row.
  • Production plot, farm, plantation, forest, ranch, or establishment identifier used by the supplier.
  • Mandatory location data: geolocation of every production plot or cattle establishment covered by the product row.
  • Supporting production period: date or time range tied to the production unit and product row.
  • Deforestation-free evidence: source document, satellite or land-use evidence reference, supplier declaration, or audit artifact used in the assessment.
  • Relevant production-law evidence: permits, harvest rights, land-use rights, labour or tax documents, or other country-of-production records collected for the file.
  • Simplified primary-operator exception: separate Annex III declaration identifier and a postal address that clearly corresponds to the location, where Article 4a eligibility is established.
Sources for this answer
Consolidated Regulation (EU) 2023/1115
Articles 4a and 9 and Annexes II and III support the origin, geolocation, production-period, evidence, and limited postal-address fields.
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Section 4

Supplier, downstream, and DDS reference-number fields

Downstream operators and traders need supply-chain information before they place, make available, or export relevant products. The template should therefore link the submitted statement to supplier records and to the parties that receive the product further down the chain.

Keep a separate line for each prior due diligence statement reference number or declaration identifier you rely on. That makes it easier to show which supplier file supports which product row.

  • Immediate supplier: legal name, contact channel, supplier role, and supplied product rows.
  • Supplier evidence package: invoice, contract, chain-of-custody record, origin file, due diligence statement reference number, or simplified declaration identifier.
  • Downstream recipient: customer, distributor, trader, or downstream operator receiving the product, plus shipment or sales-order reference.
  • Reference-number handoff: date the DDS reference number or declaration identifier was received, date it was passed downstream, and the product rows it covers.
  • New-risk notification log: date, source of concern, affected product rows, authority or recipient notified, and hold/release decision.
Sources for this answer
Consolidated Regulation (EU) 2023/1115
Articles 4 and 5 support communication and retention of DDS reference numbers or simplified-declaration identifiers and the related supplier and recipient information.
Section 5

Risk conclusion and evidence attachment log

Prepare the statement only after the operator has collected the required information and, unless Article 13 simplified due diligence applies, assessed risk and mitigated any risk that is not negligible.

Use the attachment log to show why the final conclusion is no or only a negligible risk for the product rows covered by the statement. For low-risk production, keep documentation showing how supply-chain complexity and circumvention or mixing risk were assessed.

  • Due diligence conclusion: no or only a negligible risk, not yet concluded, or blocked from placement/export.
  • Risk assessment summary: country or part-of-country risk, supplier reliability, supply-chain complexity, mixing or circumvention risk, and substantiated concerns reviewed.
  • Mitigation record: additional information requested, independent survey or audit, supplier corrective action, product segregation, or decision not to place/export.
  • Attachment log: geolocation file, product-code evidence, supplier documents, legal-production evidence, deforestation-free evidence, risk assessment, mitigation approval, and final submission receipt.
  • Retention and review: operators keep the due diligence statement record for five years, and downstream operators and traders keep the Article 5(3) supply-chain information for at least five years; reopen the record if relevant new information indicates non-compliance risk.
Sources for this answer
Consolidated Regulation (EU) 2023/1115
Articles 8 to 12 and Annex II support the risk conclusion, mitigation records, operator declaration, due-diligence-system review, and recordkeeping.
Primary sources

References and citations

Consolidated Regulation (EU) 2023/1115
eur-lex.europa.eu
Referenced sections
  • Articles 8 to 12 and Annex II support the risk conclusion, mitigation records, operator declaration, due-diligence-system review, and recordkeeping.
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