Build a evidence file that links each relevant product to the commodity, country of production, plots or establishments, supplier records, risk assessment, and due diligence statement.
This page focuses on the operational data checks needed before an operator places EUDR-relevant products on the EU market or exports them.
EUDR identifies every plot where the relevant commodity was produced, or every establishment where covered cattle were kept, and links those locations to the production date or time range and the product lot. A plot record uses latitude and longitude with at least six decimal digits; a non-cattle plot larger than four hectares requires a polygon with enough points to describe its perimeter. This Article 9 evidence supports risk assessment, mitigation, and the due diligence statement workflow.
The record should begin with the relevant commodity and the derived relevant product, not with an isolated coordinate file. Article 3 ties market access to products that are deforestation-free, produced in accordance with relevant legislation in the country of production, and covered by the required due diligence statement or simplified declaration.
For each stock-keeping unit (SKU), shipment, batch, lot, or purchase order in scope, keep the commercial product identifier, Annex I product mapping used by the business, relevant commodity, country of production, supplier, and production plot or establishment reference together. If a product combines inputs from several farms, mills, plantations, forests, or other establishments, the record should preserve every contributing origin rather than reducing the file to a single country-level label.
Sources (1)
Supports the product and commodity scope link: relevant products must satisfy deforestation-free, legality, and due diligence statement conditions, and Annex I lists the commodities and derived products in scope.
deforestation-free
Article 9 information collection requires operators to collect and keep information and evidence, including for the plots of land or establishments connected to the relevant commodities or products. The practical control is to make geolocation a required origin field before sourcing approval, not an after-the-fact sustainability attachment.
Suppliers should provide plot or establishment identifiers, the country of production, location evidence, and documents showing the product is deforestation-free and legally produced. As an internal control, the receiving team should preserve the original coordinate or polygon file, the normalized dataset used internally, the date collected, and the product lots it supports; the Regulation does not prescribe an internal file format or mapping vendor.
Sources (1)
Supports geolocation and legal-production evidence, plus the limited postal-address substitution for qualifying micro or small primary operators.
Where Article 10 applies, evidence should feed the risk assessment. Under Article 13 simplified due diligence, retain the Article 9 evidence and the separate supply-chain complexity, circumvention, and mixing checks. The reviewer needs to determine whether the production locations, supplier chain, and supporting documents leave no or only negligible risk of non-compliance before the product is placed on the market or exported.
A location file that merely exists is not enough. The evidence should be checked against country of production, supplier chain complexity, possible mixing or circumvention, deforestation-free evidence, and legal-production documentation. Where the risk assessment does not reach no or negligible risk, Article 11 mitigation must happen before market placement or export.
Sources (1)
Supports the due diligence sequence and the limited low-risk simplification after checking supply-chain complexity and circumvention or mixing risk.
no or only a negligible risk
Use Sorena to connect product lots, supplier files, geolocation evidence, risk assessment records, and DDS references into an auditable EUDR evidence workflow.
Supplier evidence should make the origin claim auditable. For upstream suppliers, keep the contract or onboarding record, supplier contact details, commodity and product description, production location evidence, legal-production documents, and the supplier declaration or questionnaire response that explains how the origin data was collected.
For downstream operators and traders, Article 5 information matters. The record should include supplier details and, when the supplier is an operator, the due diligence statement reference number or simplified declaration identifier. Downstream records also need recipient information so the business can pass reference numbers and respond if new information indicates a risk of non-compliance.
Sources (1)
Supports operator reference-number communication and downstream operator and trader duties for supplier details, DDS references or declaration identifiers, recipient details, retention, and notification when new risk information appears.
the reference numbers of the due diligence statements
The due diligence statement should be the final output of a traceable evidence chain, not the first place where data is assembled. Operators submit the statement only after due diligence concludes that the relevant product complies with Article 3 and the risk is no or negligible.
The DDS package should identify the product, commodity, country of production, origin evidence, risk assessment result, mitigation record if needed, responsible operator, and the reference number or declaration identifier used for downstream communication. The Article 33 information system context means teams should preserve both the submitted statement record and the non-public evidence version that supported it.
Sources (2)
Supports the operator DDS workflow: prior due diligence, submission through the information system when no or negligible risk is concluded, operator responsibility, five-year DDS record retention, and downstream reference-number communication.
Operators shall keep a record of the due diligence statements for five years
Supports the official information-system context for EUDR due diligence statement handling.
Information System
Before sourcing approval, the receiving team should check that each location can be matched to a supplier, production period, and product lot. Put records with missing or contradictory origin data on hold for correction before using them in a DDS.
Operational example: if two unrelated suppliers submit the same polygon, ask each supplier to identify the plot and the lots produced there. Record whether they share a genuine production source or one file was copied incorrectly. Repeated coordinates are a reason to investigate, not proof by themselves that a product is non-compliant.
Sources (1)
Supports data-quality and change controls because Article 9 evidence must support Articles 10 and 11, and downstream actors must act when new information indicates non-compliance risk.
"Information System"
"deforestation-free"
"Operators shall keep a record of the due diligence statements for five years"
"the reference numbers of the due diligence statements"
"no or only a negligible risk"
Concise EU Deforestation Regulation answers on scope, covered commodities, operator and trader roles, due diligence statements, geolocation, low-risk countries, customs release, SME timing, enforcement, and records.
Test whether the EU Deforestation Regulation applies by checking Annex I product scope, EU market placement or export, operator/trader status, downstream role, SME status, and simplified due diligence conditions.
A practical EU Deforestation Regulation checklist covering product scope, supplier evidence, geolocation, risk assessment, mitigation, due diligence statements, recordkeeping, and customs readiness.
EUDR compliance guide covering operator and trader duties, Article 9 information, Article 10 risk assessment, Article 11 mitigation, due diligence statements, records, and authority-readiness.
How EUDR country-risk benchmarking affects low-risk simplified due diligence, full due diligence, information collection, risk monitoring, and evidence records.
Use the official EUDR country list to route each production origin through low-risk simplified due diligence or full due diligence, with evidence and review triggers.
EUDR calendar covering application dates, the current country-risk act, the information system, timber transition rules, and preparation tasks by actor.
EUDR readiness guide covering the correct application cohort, role-specific first actions, geolocation evidence, due diligence statements, and country risk.
Build an EUDR evidence file for due diligence statements: Article 9 information, geolocation records, supplier proof, risk assessment, mitigation, reference numbers, and retention.
File an EUDR due diligence statement with the correct Annex II data, operator approval, Information System handoff, reference number, and retained evidence.
Prepare the mandatory EUDR Annex II due diligence statement fields and the internal evidence log that supports the operator's no-or-negligible-risk conclusion.
Build an EUDR evidence file that links Annex I commodity scope, supplier and trader records, geolocation evidence, product lots, risk assessment, and due diligence statement support.
How to structure EUDR traceability records for geolocation, supplier evidence, product lots, risk assessment inputs, and due diligence statement handoffs.
How to check EUDR scope for the seven commodities, Annex I relevant products, operator and trader roles, and the evidence needed to support a scope decision.
EUDR enforcement guide covering risk-based checks, no-warning inspections, interim measures, corrective action, penalties, and records by actor.
EUDR penalty guide explaining Article 25 fines, the 4% turnover rule, confiscation, temporary restrictions, corrective action, and national-law limits.
EUDR requirements based on official sources: scope, due diligence, geolocation, risk assessment, mitigation, DDS filing, records, and simplified regimes.
How to run an EUDR Article 10 risk assessment, decide when risk is not negligible, apply Article 11 mitigation, and keep release evidence before placing products on the EU market or exporting.
A practical EUDR supplier onboarding template for Annex I product scope, supplier roles, geolocation evidence, risk inputs, mitigation records, DDS references, and five-year records.
Compare EUDR product-level market controls with the current CSDDD company-scope thresholds, human-rights and environmental due diligence, application dates, evidence, and enforcement.
How to check whether a product is in EUDR Annex I, connect it to a covered commodity, and keep supplier and trade evidence without relying on unsupported code lists.
What EUDR country benchmarking means, how low-risk production affects simplified due diligence, and what operators still need to collect.
How to prepare EUDR due diligence statement references, information-system handoffs, importer checks, and release evidence before customs or export clearance.
FAQ on EU Deforestation Regulation DDS reference numbers, including operator submissions, downstream handoffs, Article 33 information-system context, and evidence records.
How EUDR teams should collect, link, and use plot-level geolocation evidence for due diligence statements, suppliers, consignments, and risk assessment.
FAQ guidance on EUDR information system filing, due diligence statement submission, declaration identifiers, downstream handoffs, representatives, and evidence retention.
FAQ on how EUDR Articles 10 and 11 handle non-negligible risk, when operators should stop placement or export, and what evidence belongs in the file.
Classify EUDR operators, downstream operators, and traders by product and transaction, then identify the due diligence, information, registration, and recordkeeping duties for each role.
When EUDR Article 13 simplified due diligence applies, what operators must still collect and submit, how mixing or circumvention defeats it, and which low-risk list controls.
EUDR timing by role and size: the 30 December 2026 main date, the narrow 30 June 2027 operator exception, its timber exclusion, and the evidence needed to use it.
What supplier evidence to collect for EUDR Article 9 information, geolocation, risk assessment, due diligence statements, and downstream recordkeeping.
EUDR FAQ on competent authority checks, evidence requests, due diligence records, corrective action and penalties for non-compliance.