--- title: "EUDR Due Diligence Statement Template" canonical_url: "https://www.sorena.io/artifacts/eu/deforestation-regulation/eudr-due-diligence-statement-template" source_url: "https://www.sorena.io/artifacts/eu/deforestation-regulation/eudr-due-diligence-statement-template" author: "Sorena AI" description: "A practical EUDR due diligence statement (DDS) template outline: the fields and annexes you should prepare (product identification, supplier and origin data." published_at: "2026-02-22" updated_at: "2026-02-23" keywords: - "EUDR due diligence statement template" - "DDS template EUDR" - "EUDR DDS evidence checklist" - "EUDR geolocation fields template" - "EUDR risk assessment template" - "EUDR mitigation actions template" - "due diligence statement reference number template" - "EU compliance" - "EUDR compliance" - "template" - "due diligence statement" - "evidence" --- **[SORENA](https://www.sorena.io/)** - AI-Powered GRC Platform [Home](https://www.sorena.io/) | [Solutions](https://www.sorena.io/solutions) | [Artifacts](https://www.sorena.io/artifacts) | [About Us](https://www.sorena.io/about-us) | [Contact](https://www.sorena.io/contact) | [Portal](https://app.sorena.io) --- # EUDR Due Diligence Statement Template A practical EUDR due diligence statement (DDS) template outline: the fields and annexes you should prepare (product identification, supplier and origin data. *Artifact Guide* *EU* ## EU Deforestation Regulation (EUDR): Deforestation-Free Products and Due Diligence DDS Template Standardize your DDS submissions with a repeatable structure and evidence checklist. Use this template as the internal 'approval packet' even if submission happens via the information system UI/API. This is an internal template outline to standardize how your teams prepare an EUDR due diligence statement. The goal is consistency and auditability: every DDS is backed by an evidence pack (geolocation, legality, deforestation-free proof), a risk decision, and mitigation actions where risk is not negligible. Tailor it per commodity and supplier group. ## 1) Header: DDS context (what product flow is being covered) Start by naming the product flow you're covering: SKU group, commodity type, and whether you're placing on the market or exporting. Link the DDS to the batch/lot identifiers that your logistics team actually uses. - Product group and Annex I mapping (commodity/derived product category) - Activity: placing on the market vs exporting (and from which Member State entity) - Batch/lot identifiers and shipment window covered - Owner and approver (operator responsibility owner) ## 2) Supply chain and origin (who supplied what, and where it was produced) EUDR evidence starts with origin and chain-of-custody. Capture it in structured fields, not free text. If origin is multi-region or changes by lot, record it per lot. - Supplier identity and upstream chain (as far as needed for traceability and risk) - Country of production and origin per lot/batch - Chain-of-custody model (segregation vs mass balance) and mixing controls - Downstream recipients (who will receive the DDS reference number) ## 3) Geolocation annex (the most common blocker) Geolocation is a key evidence category. Treat it as a validated annex: provenance, validation checks, and linkage to lots. For certain micro/small primary operator contexts, EUDR provides specific simplifications for geolocation fields. - Geolocation dataset: plot/establishment identifiers linked to lots - Validation: format checks, completeness, and mismatch detection - Provenance: who provided the geolocation and when; evidence of updates - Exception handling: what you do when geolocation is missing or inconsistent ## 4) Legality and deforestation-free evidence annex Your evidence pack should explicitly cover the two core conditions: deforestation-free and produced in accordance with relevant legislation of the country of production. Keep an evidence index with document IDs and storage locations. - Deforestation-free evidence: monitoring sources, supplier attestations, and verification outcomes - Legality evidence: permits, land tenure documentation, and compliance documents appropriate to the country of production - Document index: each artifact has an ID, owner, and retention location *Recommended next step* *Placement: after the template, evidence, or documentation block* ## Keep EU Deforestation Regulation (EUDR): Deforestation-Free Products and Due Diligence DDS Template in one governed evidence system SSOT can take EU Deforestation Regulation (EUDR): Deforestation-Free Products and Due Diligence DDS Template from reusing this material inside a governed evidence system to a reusable workflow inside Sorena. Teams working on EU Deforestation Regulation (EUDR): Deforestation-Free Products and Due Diligence can keep owners, evidence, and next steps aligned without copying this guide into separate documents. - [Open SSOT for EU Deforestation Regulation (EUDR): Deforestation-Free Products and Due Diligence DDS Template](/solutions/ssot.md): Start from EU Deforestation Regulation (EUDR): Deforestation-Free Products and Due Diligence DDS Template and keep documents, evidence, and control records in one governed system. - [Talk through EU Deforestation Regulation (EUDR): Deforestation-Free Products and Due Diligence](/contact.md): Review your current process, evidence gaps, and next steps for EU Deforestation Regulation (EUDR): Deforestation-Free Products and Due Diligence DDS Template. ## 5) Risk assessment (Article 10) summary (auditable decision record) Capture the risk decision explicitly: what factors were considered, what the outcome was, and who approved it. This should be reproducible if challenged. - Risk inputs: origin risk, supplier risk, mixing/circumvention risk, documentation quality - Decision: no/only negligible risk vs not negligible risk - Approver identity and decision timestamp - Rationale summary and links to evidence artifacts ## 6) Risk mitigation (Article 11) actions (if risk is not negligible) If risk is not negligible, document what you did before placing/exporting: corrective actions, verification, and reassessment. Mitigation should be measurable and time-bound. - Mitigation actions taken (supplier corrective actions, enhanced verification, segregation, monitoring) - Evidence produced by mitigation actions - Post-mitigation reassessment outcome and approval ## 7) Submission and reference number handling (the operational gate) Regardless of submission method (information system UI/API), you need a standard internal packet and a deterministic way to store and transmit reference numbers. Make the reference number part of your ERP/logistics data model. - Submission method and operator/authorised representative details (if applicable) - DDS reference number storage fields (lot, shipment, invoice, and downstream handoff records) - Retention: keep DDS references and evidence pack retrievable for years - Release gate: no valid reference number -> no ship ## Primary sources - [EUDR key definitions and obligations (extracts) - Eur-Lex (ELI)](https://eur-lex.europa.eu/eli/reg/2023/1115/2025-12-26/eng?ref=sorena.io) - DDS obligation framing (Article 4) and due diligence steps (Articles 8-11), including geolocation and evidence collection (Article 9). - [Commission Implementing Regulation (EU) 2024/3084 (EUDR information system) - CELEX](https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32024R3084&ref=sorena.io) - Information system context for submitting and managing due diligence statements. ## Related Topic Guides - [Applicability Test | EU Deforestation Regulation (EUDR): In-Scope Products, Roles, Dates](/artifacts/eu/deforestation-regulation/applicability-test.md): A 15-minute EUDR applicability test: confirm whether your commodities or products are in Annex I, determine if you are an operator, downstream operator. - [Compliance Program | EUDR Implementation Playbook: Governance, Controls, Supplier Onboarding, Evidence](/artifacts/eu/deforestation-regulation/compliance.md): Turn EUDR into an execution program: governance and ownership, SKU -> Annex I scope mapping, supplier onboarding data contracts, geolocation pipeline. - [Deadlines and Compliance Calendar | EUDR Key Dates 2024 to 2029](/artifacts/eu/deforestation-regulation/deadlines-and-compliance-calendar.md): EUDR deadline tracker with actionable milestones: information system readiness under Article 33, Commission benchmarking timing. - [Deadlines, Phasing, and What to Do First | EUDR Implementation Plan (90 Days -> Go-Live)](/artifacts/eu/deforestation-regulation/deadlines-phasing-and-what-to-do-first.md): A practical EUDR phasing guide: what to do first, what to build next, and how to sequence scope mapping, geolocation data collection, supplier evidence. - [Due Diligence Statement (DDS) and Evidence Pack | EUDR: What to Collect, Store, and Prove](/artifacts/eu/deforestation-regulation/due-diligence-statement-and-evidence.md): EUDR due diligence statements made practical: what a DDS is, when a simplified declaration applies, who submits it, how reference numbers flow downstream. - [EUDR Checklist | EU Deforestation Regulation Compliance Checklist (Scope -> DDS -> Evidence)](/artifacts/eu/deforestation-regulation/checklist.md): A practical EUDR checklist organized by workstream: scope mapping (Annex I), role mapping (operator/downstream operator/trader), geolocation pipeline. - [EUDR vs CSDDD | What's Different, What Overlaps, and How to Build One Evidence Program](/artifacts/eu/deforestation-regulation/eudr-vs-csddd.md): EUDR vs CSDDD made practical: EUDR is product-and-lot specific with DDS reference numbers, geolocation, and deforestation-free/legality conditions. - [FAQ | EUDR Explained: Scope, Roles, DDS Reference Numbers, Geolocation, Risk Mitigation, Penalties](/artifacts/eu/deforestation-regulation/faq.md): EUDR FAQ with practical answers: what is in scope (Annex I), operator vs downstream operator vs trader, what a due diligence statement (DDS) is. - [Geolocation Data Requirements | EUDR: Plots of Land, Establishments, Validation, Exceptions](/artifacts/eu/deforestation-regulation/eudr-geolocation-data-requirements.md): EUDR geolocation requirements made practical: what geolocation data to collect (plots/establishments). - [Geolocation, Traceability, and Systems | EUDR Technical Architecture and Data Model](/artifacts/eu/deforestation-regulation/geolocation-traceability-and-systems.md): Build EUDR ready systems: geolocation pipeline, batch and lot traceability, evidence storage, and risk control workflows. - [In-Scope Commodities and Products (Annex I) | EUDR Scope Mapping Guide](/artifacts/eu/deforestation-regulation/in-scope-commodities-and-products.md): EUDR scope mapping guide for Annex I commodities and derived products: how to map SKUs to relevant commodities/products, handle composite goods and blends. - [Penalties and Enforcement | EUDR Enforcement Actions, Corrective Measures, Interim Measures, Reporting](/artifacts/eu/deforestation-regulation/penalties-and-enforcement.md): How EUDR enforcement works in practice: competent authority checks, interim measures (including seizure/suspension). - [Penalties and Fines | EUDR Penalty Framework (Article 25): Turnover-Based Fines and Other Measures](/artifacts/eu/deforestation-regulation/penalties-and-fines.md): EUDR penalties explained (Article 25): Member State penalty rules. - [Requirements | EU Deforestation Regulation (EUDR) Obligations: Due Diligence, Geolocation, Traceability, Roles](/artifacts/eu/deforestation-regulation/requirements.md): A structured EUDR requirements map: Article 3 core conditions, operator obligations in Article 4, simplified declaration rules in Article 4a. - [Risk Assessment and Mitigation | EUDR Due Diligence (Articles 10-11) Playbook](/artifacts/eu/deforestation-regulation/risk-assessment-and-mitigation.md): EUDR due diligence risk assessment and mitigation made practical: how to structure Articles 10-11 decisions, what inputs to use (origin, supplier. --- [Privacy Policy](https://www.sorena.io/privacy) | [Terms of Use](https://www.sorena.io/terms-of-use) | [DMCA](https://www.sorena.io/dmca) | [About Us](https://www.sorena.io/about-us) (c) 2026 Sorena AB (559573-7338). All rights reserved. Source: https://www.sorena.io/artifacts/eu/deforestation-regulation/eudr-due-diligence-statement-template