Maintain one entry per product and legal trigger. A useful entry identifies the product and version, economic actor, applicable duty, trigger event, start date, due date, evidence owner, reviewer, source provision, and status. Keep fixed legal dates separate from recurring reviews and notice-driven deadlines.
Use reminders for internal preparation, but retain the statutory due date unchanged. Store the source time zone, calculation rule, weekends or holidays treatment, proof of service, and reviewer with the entry. If receipt time, service, product scope, or a deemed-compliance condition is disputed, record the assumption and obtain case-specific advice rather than silently moving the deadline.